Details

Open Date 02/22/2024

Requisition Number PRN37778B

Job Title Accounting Specialist

Working Title Accounting Specialist

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M- F, 7a-4p, some weekends and holidays

VP Area President

Department 00435 - University Campus Store

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $17.00 - $20.00 DOE

Close Date 05/22/2024

Open Until Filled No

Job Summary

The University of Utah Campus Store is seeking an Accounting Specialist, who will work directly under the Accounting Supervisor to provide oversight for all petty cash and monetary transitions for the University Campus Store’s multiple locations. This position oversees cash control within all Campus Store locations and provides clerical support to Campus Store accountants.

Under the direction of our Accounting Supervisor, the Accounting Specialist is responsible for the preparation, verification, and distribution of all monetary transactions processed within the University Campus Store and its multiple locations. This includes the creation of all cash bags for multiple locations, maintaining a balanced cash fund, preparing deposits, processing all petty cash reimbursements, and various other duties related to the Campus Store Cash Room. Additionally, this position will provide clerical support to other accounting staff that includes the reconciling of general ledger accounts, statement generation, and posting payments.

The University of Utah is the state’s public flagship institution and a top-tier research university. The University Campus Store is the retail arm of the university and is consistently ranked in the top 15 of institutionally run campus stores in the nation. We serve over 40,000 students, faculty, and staff along with millions of visitors each year.

At the University Campus Store, we are dedicated to supporting the mission of the university, including its foundational values of Belonging, Campus Safety, Health and Well-Being, Sustainability, and Academic Freedom. We are dedicated to supporting these values and preparing students for lives of impact as leaders and citizens. We believe in the responsible stewardship of our intellectual, physical, and financial resources, ensuring the long-term success and viability of the institution. We are looking for staff who can support this mission and provide a welcoming and engaging experience to the Campus Store and university students, faculty, staff and guests.

In the addition to salary, the University of Utah prides itself in our total benefit package, including but not limited to the following:

Free UTA public transportation pass

Basic Life Insurance provided up to $25,000

Health coverage options that are both affordable and allow for access to care through the University of Utah health system

Paid parental leave (in addition to FMLA ), if qualified

Professional development opportunities

Options for short-term and long-term disability insurance, supplemental life insurance, and HSA / FSA savings plans are available

Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel

Responsibilities

Prepare and distribute cash register bags for main store, Health Sciences store, and concessions.

Maintain a balanced cash fund.

Order fund increases/decreases and denomination exchanges when needed.

Process cash from registers and prepare deposits.

Prepare Special Deposits for checks.

Process deposits and denomination exchanges with outlying locations.

Process petty cash reimbursements; accept and record payments for shipping, copies, etc.; and prepare monthly Expense Clearing journal entry.

Coordinate, communicate, and support the Accounting Supervisor in all efforts to support and uphold Campus Store and cash room policies and procedures.

Ensure separation of duties and dual controls when handling special cash needs.

Assists department staff with questions on payment or purchasing documents.

Assists with preparation of various accounting and financial reports.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate’s degree in Accounting, Finance or a related field, plus two years full-time clerical accounting experience or equivalency (one year of education can be substituted for two years of related work experience) required. The ability to understand, interpret, and apply University and departmental regulations; demonstrated spreadsheet skills; and demonstrated human relations and effective communication skills required. Experience using software programs such as PeopleSoft or Kronos may be required for certain positions.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Problem solving.

The ability to work quickly and accurately in a fast-paced environment.

Able to work independently when necessary.

Ability to communicate effectively.

Retail, customer service, and POS System experience preferred.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.